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Applying for a school place in-year 2020/21 - Guidance Notes


An in-year admission is when a child needs an immediate school place during the school year.  There are two main reasons for this.  You might be moving house or unhappy with your child's current school.


You can apply for an in-year place up to four weeks before the place is needed.  Exceptionally, parents seeking an in-year plae starting in September 2021 can apply from May 2021.  These applications will be considered from 14th June 2021.


Before you Apply


If your child is having difficulties at their current school, please speak to the headteacher to try and resolve the situation in the first instance.  Changing school can be difficult for a child and rarely solves their difficulties.  It is important to consider the emotional, social and academic consequences for your child connected with a chane of school before contemplating making an application to another school.


Finding a school


Use the school search to find Hampshire schools near to where you live.


Check the catchment school for your address.


When choosing a school, you must consider how your child will get there as you will be responsible for their travel arrangements and travel costs.


How to make an in-year application


You can apply online for a place at any Hampshire School using the web address below.  You must send any supporting documents, such as evidence of a new address to the school.


To apply for a school outside of Hampshire, including Southampton and Portsmouth, you will need to contact the relevant local authority.


In addition to making your application, you must provide the school with evidence of your child’s address, by providing any two of the following:


 a driving licence

 a council tax bill showing both your name and the home address

 a utility bill (gas, electricity, water) showing both your name and home address

 a bank statement showing both your name and the home address,


Or, if you are applying for a school place because of a house move or military posting:

moving house:


 read Hamsphire County Council's address page to find out what evidence is required


The County Council may investigate the residence details you provide. An offer of a place may be withdrawn if you provide false information.


Some schools, especially faith schools, also require you to complete a supplementary form, in addition to the online application form. Check the school’s admission policy to see if a supplementary form is required. Completed supplementary forms should be returned to the school.


Receiving the outcome


Schools will aim to respond in writing within 10 school days.


  • If you are offered a place, speak to the school to arrange a start date.


If you are refused a place, you can:


  • Add your child to the school’s waiting list
  • Appeal the decision to refuse your child a place
  • Contact the Admissions Team, who can help you find an alternative school place.


Please note that schools are unable to respond to applications during the school holidays. If you are waiting for a decision, you will need to wait until after the schools return.